Privacy Policy
We believe privacy should be simple, transparent, and respectful. This policy explains how SpendNexus collects, uses, and protects your information.
Information We Collect
Data Controller
SpendNexus acts as the data controller for the personal information collected through our service. Our official contact information is provided at the bottom of this policy.
Legal Basis for Processing (GDPR)
For users in the European Economic Area (EEA), our legal basis for collecting and using your personal information depends on the context:
- Contractual Necessity: To provide the service you've signed up for.
- Legitimate Interests: For security, performance, and product improvement.
- Consent: Where you have given us explicit permission.
Account Information
When you create an account, we collect your name, email address, and organization details. This information is required to provide access to the service and send you important notifications about your subscriptions.
Subscription & Usage Data
We store information you voluntarily provide about your SaaS subscriptions: costs, renewal dates, owners, notes, and attachments. This data exists solely to provide the functionality of tracking and managing your subscriptions.
Technical Information
We collect limited technical information such as browser type, device type, and IP address for security monitoring, debugging, and performance optimization. This helps us keep the service secure and running smoothly.
What We Do Not Collect
- We do not access your bank accounts or credit cards
- We do not automatically read your emails
- We do not sell your data—ever
- We do not track you across unrelated websites
How We Use Your Information
Your information is used exclusively to:
- Provide and maintain the service
- Send renewal reminders and important service notifications
- Respond to your support requests
- Improve product reliability and performance
- Detect and prevent fraud or security issues
We use your data only to make SpendNexus work for you—nothing more.
Analytics & Tracking
We use privacy-friendly analytics to understand how the service is used and where we can improve. These analytics are anonymized and do not include personally identifiable information.
We do not use invasive tracking technologies or share analytics data with advertising networks.
Data Storage & Security
We take data security seriously. Your data is protected through:
- Industry-standard encryption in transit and at rest
- Role-based access controls
- Regular security audits and monitoring
- Secure cloud infrastructure located in the European Union
While no system is completely secure, we implement best practices to protect your information.
Data Retention & Deletion
We retain your data for as long as your account is active. If you cancel your account, we'll delete your data within a reasonable period (typically within 60 days) unless required by law to retain it longer.
You can request immediate deletion of your account and all associated data at any time by contacting support or through your account settings.
Your Rights
Depending on your location, you have rights regarding your personal data:
- Access: Request a copy of your data
- Correction: Update inaccurate information
- Deletion: Request deletion of your data
- Portability: Export your data in a standard format
- Objection: Object to certain processing activities
To exercise these rights, or if you wish to lodge a complaint with a Data Protection Authority, contact us at
Third-Party Services
We use trusted third-party services to operate SpendNexus:
- Hosting: Cloud infrastructure providers
- Email: Transactional email services for notifications
- Payments: LemonSqueezy for secure payment processing
- Analytics: Privacy-focused analytics tools
These services only receive the minimum data necessary to perform their function and are bound by strict confidentiality agreements.
Children's Privacy
SpendNexus is not intended for use by children under 13. We do not knowingly collect information from children. If you believe we have collected information from a child, please contact us immediately.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We'll notify you of significant changes via email or through the service. Continued use after changes become effective constitutes acceptance of the updated policy.